3 Essential Tips For Doctors Conducting Patient Chart Audits

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3 Essential Tips For Doctors Conducting Patient Chart Audits

13 April 2018
 Categories: Health & Medical , Blog


If you're a doctor, it's important to regularly analyze your practices and financial data so you can improve care and save money. This is possible when you conduct a patient chart audit, which doesn't have to be difficult to carry out when you consider these tips. 

1. Select a Focus 

Since there are many areas that these audits can analyze, you need to select a focus. Then, your audits will be more specific and identify particular weaknesses that your medical practice needs to address going forward. You'll also be able to save time as you won't have too many variables to analyze. 

Ideally, your topic should be important to your practice. It may deal with how your medical practice diagnosis patients or methods for collecting payments from patients. Once you've established a focus of interest that affects the long-term sustainability of your practice, you can then create more well-defined measures and analyze the right set of data.  

2. Effectively Record Findings 

For patient chart audits to be of any use, you must effectively record your findings. This doesn't have to be too difficult if you use systematic procedures and utilize the right software. For example, since you'll be analyzing data from multiple patients, it helps to use an electronic spreadsheet. Data can then be quickly logged in and organized in a way that's easily accessible later on.

Paper-based systems can also be used if you're comfortable with a more hands-on approach to logging data. Whichever method you use, make sure your logging procedures are simple. This way, anyone in your staff can record findings and access them later for further analysis.

3. Apply the Results 

Once a patient chart audit has been successfully conducted, you need to follow up and apply the results you find to your practice. For example, if the audit highlights weaknesses with how patient information is gathered, you need to create documentation systems that are more effective and user-friendly. Then, costly errors won't affect your medical operations as much.

Or, the audit may show inconsistencies in diagnosing patients. In this instance, you'll want to find out why these errors are occurring and fix them. This might involve being more thorough when interviewing patients about their symptoms or scheduling additional follow-ups to see if a medical diagnosis warrants a change.

There are plenty of reasons why your medical practice should conduct patient chart audits. As long as you follow the correct protocol, these audits can help your practice financially and give patients the best care possible. For more information, contact a company like Clarity Pharma Research.